Oxford Early Childhood Center’s Parent and Community Involvement and Engagement Plan (2025-2026)

Oxford Early Childhood Center will build capacity and create tools to foster partnerships among families, school, and community that result in shared responsibilities for student, school, and community success.

Oxford Early Childhood Center will:

1. Convene an annual parent and community meeting at a convenient time each year.
2. Hold parent and community meetings in which we will provide information regarding Title I programs, the school curriculum, academic assessments, student progress, and the proficiency requirements students are required to meet in order to progress from grade to grade. Through regular meetings and yearly surveys, parents will have an opportunity to make suggestions and to participate in decisions relating to the education of their children.

   • Open House
     People Responsible (Who will be doing it?)	Teachers and school administrators
     Timeline (When will it be done?)	July 29, 2025
     Steps (How will it be done?)	Face-to-face teacher meeting with families
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • School Title I1 Annual Parent / Community Meeting
     People Responsible (Who will be doing it?)	Teachers, school administrators, PTO
     Timeline (When will it be done?)	August 24, 2025 (5:30 p.m. to 6:30 p.m.)
     Steps (How will it be done?)	Face-to-face meeting held during nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Parent-teacher classroom meetings
     People Responsible (Who will be doing it?)	Teachers and school administrators
     Timeline (When will it be done?)	August 14, 2025 (5:30 p.m. to 6:30 p.m.)
     Steps (How will it be done?)	Face-to-face meeting held during nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Playdate on the Playground
     People Responsible (Who will be doing it?)	Teachers and school administrators
     Timeline (When will it be done?)	October 25, 2025 (9 a.m. to 11 a.m.)
     Steps (How will it be done?)	Fact-to-face opportunity for families to meet and get to know one another while students have play dates with school peers on the school playground
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Family Literacy and Math Pizza Night
     People Responsible (Who will be doing it?)	Teachers and school administrators
     Timeline (When will it be done?)	November 11, 2025 (5:30 p.m. to 6:30 p.m.)
     Steps (How will it be done?)	Face-to-face meeting held during nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Parent Conferences to Discuss Student Progress
     People Responsible (Who will be doing it?)	Teachers and school administrators
     Timeline (When will it be done?)	Round 1: July 19, 2025 Round 2: October 13 to 24, 2025 Round 3: April 2026
     Steps (How will it be done?)	Face-to-face individual conferences held during the school day as parents choose appointment times
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • District Title I1 Annual Parent / Community Meeting
     People Responsible (Who will be doing it?)	Chief of Accountability and Accreditation, School Administrators, School Employees, Parents, Other Committee Members as assigned
     Timeline (When will it be done?)	Fall 2025, Date to be decided
     Steps (How will it be done?)	Face-to-face meeting held during the school day hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Spring PTO Meeting
     People Responsible (Who will be doing it?)	Teachers, school administrators, PTO
     Timeline (When will it be done?)	Spring 2026, date to be decided
     Steps (How will it be done?)	Face-to-face meeting held during the nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Family Literacy and Math Ice Cream Night
     People Responsible (Who will be doing it?)	Teachers and school administrators
     Timeline (When will it be done?)	Spring 2026, date to be decided
     Steps (How will it be done?)	Face-to-face meeting held during the nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Student Art Show
     People Responsible (Who will be doing it?)	Teachers and school administrators
     Timeline (When will it be done?)	Spring 2026, date to be decided
     Steps (How will it be done?)	Face-to-face meeting held during the nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

1. Oxford Early Childhood Center (school) will support student learning in the following ways:
   1. provide high-quality curriculum and instruction in a supportive and effective learning environment that enables students to meet Mississippi’s academic achievement standards as follows:
      • Oxford Early Childhood Center will provide curriculum based on the Mississippi Early Learning Standards and provide differentiated instruction delivered by certified, high quality staff. Helpful hints and activities to assist learning at home will be provided throughout the year. Teachers receive continuous professional development training provided by in-district and out-of-district staff and consultants. Our teachers provide the best instruction possible utilizing research-based instructional strategies.
   2. Hold parent-teacher conferences during which this compact will be discussed as it relates to the individual student’s academic achievement.
      • Parent-teacher conferences are held regularly and this compact will be discussed as it relates to your child’s academic achievement.
   3. Provide parents with frequent reports on their children’s progress.
      • The Annual Meeting will take place at Oxford Early Childhood Center on August 22, 2024 as an in-person meeting. This document will be discussed at that time. Parents are provided frequent academic achievement reports including Progress Reports each nine weeks (October, January, March, and May), MKAS Parent Reports, and Power School Reports related to student attendance. Important reports and standardized assessment dates, as well as regular and on-going information, will be announced using parent newsletters, social media, both the school and district websites, and principal newsletters. Parent conferences will be held three times a year to discuss student assessment data and parents will be provided additional resources to help work with their children at home.
   4. Provide parents reasonable access to staff.
      • Parents may request a conference or a meeting with the teacher by either calling the school at 662-371-1630, by sending a note in your child’s folder, or sending an e-mail message to the teacher.
   5. Provide parents opportunities to volunteer in their child’s school and to participate in school activities.
      • Every parent will be invited to attend at least one face-to-face conference during the first semester. During this conference, your child’s progress, daily work habits, areas of attention and classroom behavior will be discussed. Additional conferences may be held, as requested by parents or teachers, and may be scheduled by calling the school office (662-371-1630) or via written communication including email.
      • The current volunteer policy (KJA) is defined online here. Volunteer opportunities will be established by the teacher and communicated to parents and the front office. Parents should follow visitor procedures when coming to volunteer.
   6. Activities and Tasks:

      • Parent Conferences to Discuss Student Progress
        People Responsible (Who will be doing it?)	Teachers and school administrators
        Timeline (When will it be done?)	Round 1: July 19, 2025 Round 2: October 13 to 24, 2025 Round 3: April 2026
        Steps (How will it be done?)	Face-to-face individual conferences held during the school day as parents choose appointment times
        Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

      • Pre-K Recruitment
        People Responsible (Who will be doing it?)	Teachers and school administrators
        Timeline (When will it be done?)	February 2026
        Steps (How will it be done?)	Online registration and parent meeting
        Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

      • Pre-K Transition-to-School Event
        People Responsible (Who will be doing it?)	Teachers, school administrators, PTO
        Timeline (When will it be done?)	April 2026
        Steps (How will it be done?)	Family Event
        Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

      • MTSS and At-Risk Meetings
        People Responsible (Who will be doing it?)	Teachers, school administrators, school counselor, Chief of Student Services
        Timeline (When will it be done?)	Ongoing (every 2 weeks)
        Steps (How will it be done?)	Scheduled meetings to discuss student progress every 2 weeks
        Accountability and Evaluations (How will success be measured?)	Attendance

      • LOU ELC PLC Meetings
        People Responsible (Who will be doing it?)	Teachers, teacher assistants, school administrators, Director of Early Childhood & Reading Development
        Timeline (When will it be done?)	Ongoing (monthly)
        Steps (How will it be done?)	Scheduled meetings to collaborate with other early childhood sites within our pre-K collaborative
        Accountability and Evaluations (How will success be measured?)	Attendance

      • Grade-level or subject-area PLC meetings
        People Responsible (Who will be doing it?)	Teachers, school administrators, district literacy and math instructional coaches
        Timeline (When will it be done?)	Ongoing (weekly)
        Steps (How will it be done?)	Scheduled meetings to collaborate, plan, and discuss student data
        Accountability and Evaluations (How will success be measured?)	Attendance

2. Parents will support student learning in the following ways:
   1. Have your child at school each day on time.
   2. Give your child support and a quiet place to complete homework.
   3. Encourage your child to read or read to your child 15 - 20 minutes each day, without distractions.
   4. Participate in decisions about your child’s education through parent conferences, PTO, committees, etc.
   5. Be engaged in your child’s education and ask for help from the school to help you assist your child in his/her efforts at home.
   6. Emphasize the importance of “every day” math in your child’s life.
   7. Participate in Family Night Activities with your child.
3. Students will share the responsibility to improve academic achievement in the following ways:
   1. Attend school every day ready to learn.
   2. Complete any homework given for the day.
   3. Read something of interest every day outside of school time.
   4. Deliver all notices and information you may receive at school to an adult in your home.
   5. Give maximum effort to your education at all times

Oxford Early Childhood Center will:

1. Foster parental involvement and community engagement by providing information regarding Title I1 requirements, curriculum standards, and student achievement within the school and district. Oxford Early Childhood Center will provide materials and training as applicable. Trainings will focus on helping parents to prepare and assist their children for learning at school and at home. Trainings will also focus on building community partnerships. To the extent practical, information regarding parent trainings, meetings, and activities will be provided in a language parents and community members can understand.

   • Open House
     People Responsible (Who will be doing it?)	Teachers, school administrators
     Timeline (When will it be done?)	July 29, 2025
     Steps (How will it be done?)	Face-to-face teacher meeting with families
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • School Title I1 Annual Parent / Community Meeting
     People Responsible (Who will be doing it?)	Teachers, school administrators
     Timeline (When will it be done?)	August 14, 2025 (5:30 p.m. to 6:30 p.m.)
     Steps (How will it be done?)	Face-to-face meeting held during nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Parent-Teacher Classroom Meetings
     People Responsible (Who will be doing it?)	Teachers, school administrators
     Timeline (When will it be done?)	August 14, 2025 (5:30 p.m. to 6:30 p.m.)
     Steps (How will it be done?)	Face-to-face meeting held during nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Playdate on the Playground
     People Responsible (Who will be doing it?)	Teachers, school administrators
     Timeline (When will it be done?)	October 25, 2025 (9 a.m. to 11 a.m.)
     Steps (How will it be done?)	Face-to-face opportunity for families to meet and get to know one another while students have play dates with school peers on the school playground
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Family Literacy and Math Pizza Night
     People Responsible (Who will be doing it?)	Teachers, school administrators
     Timeline (When will it be done?)	November 13, 2025 (5:30 p.m. to 6:30 p.m.)
     Steps (How will it be done?)	Face-to-face meeting held during nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Parent Conferences to Discuss Student Progress
     People Responsible (Who will be doing it?)	Teachers, school administrators
     Timeline (When will it be done?)	Round 1: July 29, 2025 Round 2: October 13 to 24, 2025 Round 3: April 2026
     Steps (How will it be done?)	Face-to-face Individual conferences held during the school day as parents choose appointment times
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Spring PTO Meeting
     People Responsible (Who will be doing it?)	Teachers, school administrators, PTO
     Timeline (When will it be done?)	Spring 2026 (date to be decided)
     Steps (How will it be done?)	Face-to-face meeting held during nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Family Literacy and Math Ice Cream Night
     People Responsible (Who will be doing it?)	Teachers, school administrators
     Timeline (When will it be done?)	Spring 2026 (date to be decided)
     Steps (How will it be done?)	Face-to-face meeting held during nighttime hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • Friends of the Library Meetings
     People Responsible (Who will be doing it?)	Teachers, school administrators, librarian, parents
     Timeline (When will it be done?)	Fall 2025 (date to be decided) Spring 2026 (date to be decided)
     Steps (How will it be done?)	Library parent meeting
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

   • District Title I1 Annual Parent / Community Meeting
     People Responsible (Who will be doing it?)	Chief of Accountability and Accreditation, School Administrators, School Employees, Parents, Other Committee Members as assigned
     Timeline (When will it be done?)	Fall 2025, Date to be decided
     Steps (How will it be done?)	Face-to-face meeting held during the school day hours
     Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

2. Educate teachers, administrators, and other staff concerning the value of parent and community contributions. The school will also train staff how to work with parents as equal partners and build community partnerships.

   • Professional Development
     People Responsible (Who will be doing it?)	Oxford School District, school administrators
     Timeline (When will it be done?)	Ongoing
     Steps (How will it be done?)	Ongoing professional development throughout the year
     Accountability and Evaluations (How will success be measured?)	Employee participation, employee feedback on Studer Employee Satisfaction Surveys

   • Monthly School Family Meetings for All Employees
     People Responsible (Who will be doing it?)	School employees, school administrators
     Timeline (When will it be done?)	Ongoing (monthly)
     Steps (How will it be done?)	Monthly school family meetings
     Accountability and Evaluations (How will success be measured?)	Employee participation, employee feedback on Studer Employee Satisfaction Surveys

   • LOU ELC PLC Meetings
     People Responsible (Who will be doing it?)	Teachers, teacher assistants, school administrators, Director of Early Childhood & Reading Development
     Timeline (When will it be done?)	Ongoing (monthly)
     Steps (How will it be done?)	Scheduled meetings to collaborate with other early childhood sites within our pre-k collaborative
     Accountability and Evaluations (How will success be measured?)	Attendance

   • Grade-level or Subject-area PLC Meetings
     People Responsible (Who will be doing it?)	Teachers, school administrators, district literacy and math instructional coaches
     Timeline (When will it be done?)	Ongoing (weekly)
     Steps (How will it be done?)	Scheduled meetings to collaborate, plan, and discuss student data
     Accountability and Evaluations (How will success be measured?)	Attendance

Oxford Early Childhood Center will provide full opportunities for parental involvement for parents of children who are homeless, limited English proficient, have disabilities, or migratory status. Information provided to parents will, to the extent practical, be offered in a language they can understand.

• ESL Class for Parents of Pre-K Students
  People Responsible (Who will be doing it?)	Director of Early Childhood & Reading Development
  Timeline (When will it be done?)	Ongoing (weekly)
  Steps (How will it be done?)	Ongoing parent meetings to support parents learning English as a second language
  Accountability and Evaluations (How will success be measured?)	Attendance and parent feedback on Studer Parent Satisfaction Surveys

• Parent Communication
  People Responsible (Who will be doing it?)	Teachers, school administrators
  Timeline (When will it be done?)	Ongoing (as needed)
  Steps (How will it be done?)	Communication using School Status as needed in home language as identified by families
  Accountability and Evaluations (How will success be measured?)	School Status communications logs and parent feedback on Studer Parent Satisfaction Surveys

Parent Involvement Statement of Adoption

This Parent and Community Involvement and Engagement Plan has been developed jointly with, and agreed upon by parents of children attending Oxford Early Childhood Center.

Effective Date of Plan

The Parent and Community Involvement and Engagement Plan was developed in September 2025, will be reviewed by the federal programs team in November 2025, and will be in effect for the period of the 2025-2026 school year.

Distribution on the Parent Involvement Plan

Oxford Early Childhood Center will distribute this Parent and Community Involvement and Engagement Plan to all parents and will make it available to the community upon completion on the Oxford Early Childhood Center web site. Updates to the plan will be made as needed and will remain available to parents. 

Parents, Staff, and Community Members who Participated in the Development of the Plan

• Megan Shaffer - Parent
• Joanne Mitchell - Parent
• McKenzie Williamson - Parent
• Tricia Richardson -  Parent
• Shelby Williams - Parent
• Elizabeth Pannel - Parent
• Lauren Jones - Parent
• Mandy James - EC Interventionist
• Erica Oliver - 4K Teacher
• Lori Helsel - 3K Teacher
• SuzAnne Liddell - OSD Federal Programs
• Keri Jo Sapp - Principal 
• Chris Bush - Assistant Principal
• Rhonda Terrell - Teacher Assistant
• Pam White - Teacher Assistant
• Cara Buffington - Director of Early Childhood and Reading Development